Post-departure Follow Ups
- Confirm vessel departure time and report actual departure (ATD) to authorities, owners, charterers, and agents.
- Finalize and distribute “Statement of Facts,” including cargo operations, port services, delays, and notable events.
- Settle final port-related accounts: disbursement charges, invoices for services, stores, repairs, and agent fees.
- Notify consignee/receiver of shipment status and expected arrival at next destination.
- Update and archive all ship’s logs, official records, and certificates impacted during the port stay.
- Submit customs/immigration clearance certificates and confirm closure of inward/outward formalities with authorities.
- Review cargo securing, stowage, and lashings integrity after departure; confirm with chief mate and master.
- Log and communicate any incidents or irregularities to owners, insurance parties, and relevant stakeholders.
- Confirm completion of crew changes, repatriations, or shore leave and update crew lists accordingly.
- Organize digital handover of port documentation and post-port inspection reports for company records.
- Arrange repairs or follow-up services triggered during port call—schedule next maintenance with relevant parties.
- Initiate post-port surveys or audits if required by insurers, charterers, or compliance standards.
- De-brief crew and ensure feedback from port operations is logged and provided to company management.
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